Once your student has made a start, it is advisable to schedule contact moments each week. A progress interview enables you to check that the agreements are being properly kept.
If possible, discuss the following question every morning:
- What is today's assignment?
Go through the following questions together every Friday afternoon or Monday morning:
- What has been learned?
- What went well, what could be done differently?
- What else does the student still want or need to learn and do?
- Are there any questions?
- What are the plans for next week?
Agenda and tips
Use the following agenda and tips for the progress interview.
Progress interview agenda
Wellbeing and effort
How are you getting on? Do you like it here? Consider relevant private and work circumstances. Talk, for example, about:
Goals and progress
Discuss the achievement of goals/keeping of agreements made during the previous progress interview. Consider the performance of assignments, how the student organises the work, the quality of the work, etc. Ask questions such as:
- What have you done? Did you enjoy it? Did you find it less enjoyable?
- What went well? Where is there room for improvement? How will you tackle that?
Discuss the following points, depending on the available options within the work placement or apprenticeship:
- Association with colleagues
- Working under pressure
- Solving problems
Contact and cooperation
Discuss with the student's main colleagues. Ask what the student has learned from him or her:
- Workplace trainer
- Other employees at the work placement company
- External parties
Satisfaction and expectations
Ask your student the following questions:
- Are you being given enough supervision? Do you have any wishes regarding the supervision?
- How do you connect up what you have learned to the theory? And vice-versa?
- Are you given enough ways of continuing to develop?
Tips for the progress interview
- Agenda items
- Structure of the interview
Don't make assumptions, ask questions
- Ask plenty of open questions
- Ask one question at a time and... wait for the answer
- Allow pauses in the conversation
- Keep asking questions
Focus on what you want to achieve
- Private matters are not private if they affect someone's work
- You are not a social worker: give referrals.
- Ask the student for solutions
- If necessary ask for time to think and return to a subject later
Make agreements specific, measurable, acceptable, realistic and time-related (SMART)
- Agreements are made mutually, otherwise they are rules
- Follow up agreements, set a good example
Keep minutes of meetings, build up a file
- Keep records of what you have talked about
- Talk only about things that you have seen or heard yourself
- Say how you feel about them.
- Ask the trainee: can you imagine that, is it the intention, how can it be changed?
- Invite the trainee to give you feedback as the workplace trainer.